Contacts & Resources

Continuing Education

VillageMD supports team members and providers in continuing their education to enhance their clinical knowledge and grow professionally. Two benefit programs offer reimbursement for eligible education expenses: Continuing Education Units (CEU) for clinical team members and Continuing Medical Education (CME) for providers.

Continuing Education Units (CEU)

Full-time, regular clinical team members can be reimbursed up to $250 per year for approved expenses related to continuing education and license renewal. Team members also may take up to three days in addition to available Allowed Time Off (ATO).

To be eligible for reimbursement, courses or events must be related to your current job/role, and you must have approval from your direct manager prior to the event.

The Continuing Education Reimbursement Policy covers: 

  • Registration fees for conferences, seminars and/or webinars
  • CEU required to maintain licensing status or improve clinical effectiveness
  • Fees associated with license renewal
  • NOTE: This policy does not cover travel costs or accommodations such as hotel, car rental, meals, etc.

Once you submit an expense report, approved expenses are generally reimbursed within 30 days.

CEU/License Reimbursement

Follow these steps to submit expenses for CEU required to maintain licensing status or improve clinical effectiveness, or for license renewal:

  • Register and pay fees for CEU courses or licensure
  • Log in to Concur to submit expenses to your direct manager
    • Click “Start a Report”
    • For “Report name,” enter “CEU Reimbursement”
    • For “Market,” enter the market in which you are based
    • Click “Next”
    • On the Travel Allowances page, click “Cancel”
    • Under “Expense Type,” select “Continuing Education”
    • Input course information and attach your receipt and any ancillary documents (e.g., course overview)
    • Click “Submit”

Conference/Seminar Reimbursement

Before attending a conference/seminar, you must email your manager to request reimbursement for related fees. Your email must include:

  • Date(s) of conference/seminar
  • Description of event including conference topics and anticipated number of days you will be away from work
  • Registration cost requested for reimbursement

Within 30 days after the event or when you paid to register, submit your reimbursement request via Concur, and include your registration receipt and a copy of the event agenda.

If you would like to be reimbursed for an educational opportunity that does not meet the above criteria, approval and reimbursement are at the sole discretion of the company and must be approved by a local market leader.

Continuing Medical Education (CME)

Village Medical’s Clinician Development Program is designed to enable successful execution of the VillageMD clinical model. The Continuing Medical Education (CME) benefit aims to provide a comprehensive, diversified learning infrastructure to support focused, efficient and effective learning.

Non-PRN Providers (MD, DO, NP, PA)

The CME benefit for non-PRN providers includes:

  • Up to $1,200 for completing quarterly training sessions focused on key components of the clinical model. Providers will be paid $300 for completion of each session, up to an annual maximum of $1,200. Compensation-eligible training sessions will be prorated based on employment start date.
  • Reimbursement for membership expenses associated with joining one of the following eligible professional associations:
    • American College of Physicians
    • American Academy of Family Physicians
    • American Academy of Pediatrics
    • American College of Obstetricians and Gynecologists
    • American Academy of Physician Associates
    • American Association of Nurse Practitioners
  • Five allocated days for CME completion.
  • Access to UpToDate, a tech-enabled education and clinical decision support platform that aligns continued clinical education with CME opportunities.
  • Access to simulated, case-based learning modules that align continued VM clinical model education with CME opportunities.

PRN Providers (MD, DO, NP, PA)

The CME benefit for PRN providers includes:

  • Access to UpToDate, a tech-enabled education and clinical decision support platform that aligns continued clinical education with CME opportunities.
  • Access to simulated, case-based learning modules that align continued VM clinical model education with CME opportunities.

Continuing Medical Education Benefit Details

  • To earn credit for training session completion, providers must either join sessions live, either in-person or virtually, or complete on-demand modules.
  • Compensation earned for completing VillageMD education sessions will be treated as income and will be paid less applicable tax withholdings and deductions, in accordance with Village Medical’s regular payroll practices and procedures.
  • Compensation-eligible training sessions will be prorated based on employment start date, following the proration schedule below. Providers can complete additional training beyond eligible prorated amounts but will not receive additional compensation.

2022 CME Benefit Snapshot

Provider Start Date

Compensation-Eligible
Training Sessions

Maximum Training
Compensation

1/1 — 3/31

4

$1,200

4/1 — 6/30

3

$900

7/1 — 9/30

2

$600

10/1 — 12/31

1

$300

  • In the event allocated CME days are exceeded, physician and APP providers will be required to use Allowed Time Off (ATO).
  • In addition to and independent of the CME benefit, Village Medical will directly reimburse providers for expenses associated with the expense types listed below:
    • Medical licensure expenses
    • DEA license costs
    • Board certification exam costs
    • Hospital staff fees required to meet credentialing and VMD contract participation requirements
  • Eligible CME expenses will be submitted via VillageMD’s expense system (Concur) and will follow requirements outlined in the expense and reimbursement policy.